NIHR Methodology Incubator Privacy Policy

1. Introduction Welcome to the Newcastle University’s privacy notice for users of the NIHR Methodology Incubator website. The NIHR Methodology Incubator is supported by Newcastle University. The University of Newcastle upon Tyne, trading as Newcastle University, respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

2. Purpose of this privacy notice This privacy notice aims to give you information on how Newcastle University collects and processes your personal data through your use of this website. This website is not intended for children and we do not knowingly collect data relating to children. It is important that you read this privacy notice so that you are fully aware of how and why we are using your data.

3. Data Controller and Data Protection Officer The University of Newcastle upon Tyne, trading as Newcastle University is the controller and responsible for your personal data (referred to as Newcastle University, the University, “we”, “us” or “our” in this privacy notice). We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below. The contact details of the University’s DPO and the relevant supervisory authority are available by clicking here (PDF link will open new window)

4. Purpose of Processing The University, via the NIHR Methodology Incubator website, collects and processes personal data about you which will be published on the methodology network map by the NIHR Methodology Incubator on the website.

5. Core NIHR Methodology Incubator Record. The record we hold is created by you from data you provide to be added to the network map located on our website. The data required consists of your

• Name*
• Organisation name
• Address*
• Street Address
• Address Line 2
• City
• County / State / Region
• ZIP / Postal Code
• Country
• Email*
• Your profile page on organisation’s website
• Your Twitter handle (optional)
• Researcher Type
• Research Interests / background
• Preferred method of contact (optional)
• Your Consent: I am happy to be contacted by the methodology incubator leadership team about participating in incubator-related activities.

6. Data retention The NIHR Methodology Incubator record (and any subsequent updates to the information fields held in that record) is retained indefinitely unless you contact us to request your data to be removed.

7. Data Location The NIHR Methodology Incubator record and additional information is processed on servers managed by the website developers, VA Associates Limited. The server is located in a BREEAM-standard UK data centre, powered by renewable energy, with full ISO 50001 and 14001 accreditations. The data centre offers N+N redundancy on UPS, and N+1 on all other critical services..

8. Data Sharing The University will not share personal data with third parties unless the third party is acting as an agent for the University on the instruction of the University (e.g. third party mailing house to send printed materials; external venues such as hotels to assist in event administration).

9. Your Rights You have the right of access to your data; to update, amend and rectify your data; change your communication preferences, including opting out of receiving any marketing materials. You have both the right of erasure and the right to object to the University processing any Additional Information; given its legal obligation, you do not have the right of erasure nor the right to object to the University processing the Methodology Incubator Record. Please contact rec-man@newcastle.ac.uk to exercise any of these rights.